Procurement Resources

Last Update - July 1, 2020

"Procurement" includes all functions that pertain to the process of leasing real property as a lessee, and the process of buying, leasing as lessee, purchasing, or otherwise obtaining any supplies, services, construction, construction-related services, architectural services, engineering services, or services provided under an energy performance contract, including description of requirements, selection, and solicitation of sources, preparation and award of contract, and all phases of contract administration.

Welcome to Maryland Procurement!

Governing Regulations

The statute governing Maryland' procurement process can be found in the Annotated Code of Maryland, State Finance and Procurement Article.  The administrative regulations covering procurement issues can be found in COMAR, Title 21 - State Procurement Regulations. 

State Procurement Website Click Here

Approval Authorities

The Board of Public Works (BPW) is the authority over procurement and contracting. The BPW recognizes the following Control and Procurement authorities: 

  • The State Treasurer - banking; investment; and other financial services as well as insurances and insurance related needs;
  • Department of General Services (DGS), Office of State Procurement - commodities; capital construction; capital construction-related service; architectural and engineering; maintenance; single item of equipment or single equipment lease; equipment contracts and leases of equipment; service contracts, except architectural and engineering; information technology services, hardware, and software;
  • Department of Information Technology (DoIT) - information technology services, hardware, and software;
  • Board of Public Works (BPW) - comprises the Governor, Treasurer, and Comptroller. The Board controls procurement by most State agencies (including the direct review and approval of most State contracts exceeding $200,000); adopts regulations (COMAR Title 21); sets procurement policy; and establishes internal operational procedures;
  • Department of Transportation (MDOT) - Transportation-related construction contracts in the amount of $200,000 or less; capital construction-related service contracts; architectural and engineering contracts; maintenance contracts; single item of equipment or single equipment lease within the procurement authority of the Secretary of Transportation or the Maryland Transportation Authority;
  • Maryland Port Commission - procurement contracts within the Maryland Port Commission' jurisdiction.

Statewide Contracts and Preferred Providers

When the State cannot meet its own needs, an agency must consider whether the need can be met by other resources.

Statewide Contracts

The agency determines if there is an existing Statewide contract already in place from which the agency can procure the needed goods or services.

Preferred Providers

When the State cannot meet its own needs and does not already have a Statewide contract in place, an agency must consider whether the need can be met by a preferred provider before proceeding to a competitive procurement.

The order of priority for preferred providers is as follows:

  • Maryland Correction Enterprises (MCE):
    https://www.mce.md.gov
    A unit of the Division of Corrections of the Department of Public Safety and Correctional Services that is authorized by law to use prison labor to produce supplies or to provide services for sale to public entities and certain not-for-profit organizations.

  • Blind Industries and Services of Maryland (BISM):
    https://www.bism.org
    The entity designated by law to produce supplies manufactured and assembled by processes involving blind workers.

  • Community Service Provider (Maryland Works):
    http://mdworks.com
    An entity, the net income of which does not inure in whole or in part to the benefit of any shareholder or other individual, that is: (a) Organized under the laws of the United States or the State of Maryland; (b) Accredited by the Division or Rehabilitation Services of the State Department of Education for participation in the Employment Works Program; and (c) Operated in the interest of individuals who have a mental or physical disability, including blindness.

Minority Business Enterprises (MBE)

Minority Business Enterprises (MBE)

The mission of the Governor' Office of Small, Minority & Women' Business Affairs (GOSBA) is facilitating minority business enterprise activities through coordinating and promoting government programs aimed at strengthening and preserving the state' 200,000 minority and women owned businesses.

The Maryland Department of Transportation (MDOT) is tasked with providing information regarding certification as a Minority Business Enterprise (MBE), Disadvantaged Business Enterprise (DBE), and/or Airport Concessions Disadvantaged Business Enterprise (ACDBE).

Veteran-Owned Small Business Enterprises (VSBE)

The goal is to achieve an overall minimum of 1% of the unit' total dollar value of procurement contracts to be made directly or indirectly with veteran-owned small business enterprises.

Veteran-Owned Small Business Enterprise (VSBE)

Small Business Reserve (SBR) Program

Under state procurement law, the SBR Program directs 70 participating agencies/departments to spend at least 15% of its fiscal year procurement expenditures with qualified small businesses.  See Md. Code Ann., State Fin. & Proc. Art. §14-501 - 14-505 (2011 Supp).

Once a solicitation has been designated as "SBR," an award can only be made to a registered SBR vendor. Registration is an online process through eMaryland Marketplace (see the Quick Reference Guide for Certification and Re-Certification). Vendors attest to meeting the eligibility standards and must re-certify annually. There is no cost to participate in the SBR Program.

 Program Links

eMaryland MarketPlace Advantage (eMMA) — Online Procurement System

eMaryland MarketPlace Advantage (eMMA)

eMMA is the State of Maryland's electronic commerce system where bid opportunities and awards are posted. eMM is administered by the Maryland Department of General Services and used by Maryland State Agencies as well as many counties and local municipalities.   

Questions and support for eMMA

  • There are numerous Quick Reference Guides (QRGs) available on procurement.maryland.gov; these Guides provide step-by-step instructions and screenshots on working within eMMA. We welcome your feedback for updates to the QRGs to ensure they are user friendly.

Please email us at emma.helpdesk@maryland.gov

Doing Business in Maryland

Vendor Payments

Electronic Funds Transfer (EFT) Program

A business may verify it is in in good standing and does not owe any monies to the State by contacting the State Department of Assessments and Taxation (SDAT).

 

Doing Business in Maryland

New corporations must file articles of incorporation. Foreign or existing corporations must register to do business in Maryland. New corporations do not need to register with the Comptroller' Office, but they must file a corporation income tax return or extension after the close of the initial year. To form a corporation, contact the Department of Assessments and Taxation in Baltimore at 410-767-1340.

Additional Resources

Maryland' Public Information Act ("PIA") gives the public the right to access government records without unnecessary cost and delay.

The Procurement Unit is part of the Office of Administration and Finance (Finance Office) within the Comptroller of Maryland. The primary purpose of the Finance Office is to provide fiscal and administrative support to the Divisions of the Comptroller of Maryland. The Procurement Unit manages procurements which allow the agency to acquire the commodities, services and technology that are necessary to carry out the Comptrollerís mission.

For information on the Comptroller of Marylandís current solicitations, please visit our Bid Board.

To see a list of the Comptroller of Marylandís contracts that may have potential procurement opportunities please visit our Contracts Library.

If you have any procurement questions, please do not hesitation to Contact Procurement.