Home Unclaimed Property Reporting Unclaimed Property Reporting Unclaimed Property General Information Be sure to use the Holder Reporting Electronic Web Portal. You can securely upload your Maryland Unclaimed Property holder report through our web portal. Using the web portal reduces the risk of loss of sensitive and confidential information. The web portal will validate and give you a confirmation that the upload was successful. Click here to access the web portal View our short electronic filing guide here. Filing Deadlines for Corporations and Insurance Company Filers Holder Type Period Ending Report and Remittance Due Corporations, Public Entities, Financial Institutions, Other June 30 October 31 All Insurance Companies December 31 April 30 See the Holder's Reporting Manual for reporting requirements. - Securities must be delivered in accordance with Maryland guidelines as seen below. - ACH/Wire account information for submitting payments. First Time Filing of Unclaimed Property If you are a Holder of unclaimed property and have not filed with the state previously, be sure to complete the New Holder Information Form and email it to UPHOLDER@marylandtaxes.gov to obtain your unique Maryland Holder Number. This unique number will establish your company in our system and is required prior to filing your first report with the state. The Maryland Holder number is also required on any reports you file each year. The Holder number is needed when reporting using our easy, secure online web portal application. Holder - FAQ To answer more of your reporting questions, please visit our FAQ page for assistance. If you still need clarification, please contact us directly at 410-767-1700 or UPHOLDER@marylandtaxes.gov Reporting Requirements Find everything you need to know about reporting requirements below, and for additional information, please review Unclaimed Property Tax Tip #19. See the Holder's Reporting Manual for reporting requirements. If this is your first time reporting unclaimed property in Maryland, please request a copy of the New Holder Information Form here or by emailing firstname.lastname@example.org Once completed and emailed, you will be given a unique Maryland Holder Number. The Maryland Holder Number is required prior to reporting online or by mail. Please visit the FAQs - Holder link found under General Information for more information prior to reporting. Information regarding NAUPA reporting requirements may be found on their website www.unclaimed.org or download this pdf. Reporting Methods Reports with ten (10) or more records should be reported electronically (see the Electronic Reporting Requirements sub-section below). Maryland uses the reporting format developed by the National Association of Unclaimed Property Administrators (NAUPA). Your file(s) may be submitted using any of the methods below. However, the preferred method submitting your report online is through our secure Unclaimed Property Secure Holder Reporting site. CD/DVD Paper Reports Regardless of the method you select for sending your electronic file, it must first be created in the NAUPA format. Hard Copy/Paper Reporting - see below: Paper Reporting Requirements Aggregating Instructions Individual owner records of less than $100 may be reported in the aggregate. You may combine any amounts under $100 by property type and report a single total for each property type. The Property Type Code used on an aggregate record should always end in "99" (e.g. AC99, IN99). Paper Reporting Methods While we encourage all holders of unclaimed property to file their reports electronically, we will accept paper reports if there are ten (10) accounts or less. As a holder, you must report any individual accounts valued at $100 or more. Accounts of less than $100 may be reported together in one aggregate amount. Any owner that comes forward to claim a reported aggregate amount will be required to obtain proof of their eligibility from the holder if no owner detail is given. All holders are requested to file their reports electronically, using the NAUPA format, for reports with more than ten (10) accounts. For information on electronic reporting see Electronic Reporting Requirements below. Hard Copy Reporting Holders reporting 9 or less individual records may remit reports by completing the Maryland Unclaimed Property Report Coversheet (Form COT/ST 918). You should list the individual items/owners of unclaimed property on the Unclaimed Property Detail Sheet (Form COT/ST 919), and mail the completed Detail Sheet (COT/ST 919) with your Maryland Unclaimed Property Report Coversheet (COT/ST 918). Be sure to enter your Maryland Holder Number on each form. If you don't remember your Maryland Holder Number, contact the Unclaimed Property Section at 410-767-1700 from the Baltimore area, or toll free at 1-800-782-7383. You may also e-mail Unclaimed Property for your Holder Number at email@example.com. DO NOT EMAIL YOUR REPORT OR FILE. Cashier's checks, certified checks, traveler's checks, money orders. Funds and articles in safe deposit boxes. Undelivered or unpresented checks. Stocks, dividends, annuities. Fiduciary funds, endowments, vendor checks. Deposits, security deposits, court deposits, utility deposits. Dissolution funds, escrow funds Wages, savings accounts, checking accounts, customer credit balances. You do not need to report gift certificates, purchase price rebates or property from vendor-to-vendor transactions. Completing the Detail Sheet When completing the Detail Sheet, list every item valued at $100 or more and report non-cash items separately. Group the Items by category or property type, in alphabetical order by last name within each category. You should report the following information: Cashier's checks, certified checks, traveler's checks, money orders. Funds and articles in safe deposit boxes. Undelivered or unpresented checks. Stocks, dividends, annuities. Fiduciary funds, endowments, vendor checks. Deposits, security deposits, court deposits, utility deposits. Dissolution funds, escrow funds Wages, savings accounts, checking accounts, customer credit balances. You do not need to report gift certificates, purchase price rebates or property from vendor-to-vendor transactions. Verification Partnership: verification of the report should be executed by a partner. Unincorporated Association or Private Corporation: verification should be executed by an officer. Public Corporation: verification should be executed by the Chief Financial Officer. Electronic Reporting Requirements The dormancy period in Maryland for unclaimed property holders is three (3) years. All holders are requested to file their reports electronically, using the NAUPA format, for reports with more than ten (10) accounts. Reports may be filed using the following media: File Upload or Report Entry through our online holder filing service Remit Advice of Payment sheet should be mailed with payment. Do not email your report or file. You may email the Remit Advice of Payment sheet or confirmation page with proof of wire transfer or ACH payment. Interactive Online Reporting of Unclaimed Property Our interactive online reporting services include the ability for holders to upload their NAUPA formatted report directly to us or to hand key in property & owner information quickly and easily. This application can be used by holder of unclaimed property to report and remit property and payment information to the State promptly and costs less than mailing it to us. CLICK here to use our web based reporting service. If you have any questions about online holder filing,www.unclaimed.org or download this pdf. Delivery Methods Postal Delivery of reports and payments. Delivery of securities (Stocks, Mutual Funds, etc) reported and the options associated with them with instructions. Electronic Reporting Delivery of reports and payments. Payment Instructions for any of the following methods can be used when remitting payments of Unclaimed Property: Check Direct Debit ACH credit option Fed wire transfers Postal Delivery We can accept the following items at the address provided below, paper and CD ROMs. In addition to reports, checks, and physical securities. Reminder - if you have 10 or more properties to report, you MUST file your report electronically. Unclaimed Property Unit Comptroller of Maryland P.O. Box 17161 Baltimore, MD 21297-1161 Physical Address: Unclaimed Property Unit Comptroller of Maryland 301 W. Preston Street, Room 310 Baltimore, MD 21201-2383 All checks should be made payable to the Comptroller of Maryland-Unclaimed Property. Reporting and Delivery of Securities Property Securities Registration and Deposit Instructions When reporting securities, please remember that your report is not complete until you provide evidence of the property being transferred into the ownership of the Comptroller of Maryland. The required evidence depends on the type of security and how it will be delivered to the Comptroller. Five days prior to delivery, you MUST e-mail an intent to deliver to our custodian - see instructions below. Book Entry All Book Entry eligible shares MUST be delivered through DTC, DRS or DWAC (if not DTC participant) as follows: DTC# 0141 Reference: State of Maryland Acct# 6876-2407 Five business days prior to actual delivery, we request an excel list of the securities, including cusip numbers, number of shares, issue names, and the delivering party's DTC participant number. Please e-mail the list to firstname.lastname@example.org Physical Certificates Register and deliver Physical Certificates ONLY if unable to deliver through DTC, DRS or DWAC: State of Maryland 301 W. Preston St. Baltimore, MD 21201-2305 Tax ID # 52-6002033 Physical Certificates MUST be mailed to: Wells Fargo Advisors Attn: Amy Peeples 1504 Eureka Rd 3rd Floor, Suite 300 Roseville, CA 95661-3085 Please note: Physical certificates will be returned if DTC, DWAC, or DRS eligible. Five days prior to actual delivery, we request an excel list of the securities, including cusip numbers, number of shares, issue names, certificate numbers and the delivering party's information. Please e-mail the list to email@example.com. Open-End Mutual Funds Accounts held for the State must be registered in the name of Comptroller of Maryland. When possible, mutual funds should be transferred via ACATS as stated below : Wells Fargo Clearing Services, LLC ACAT Participant #0141 Reference: State of Maryland Account # 6876-2407 For mutual fund shares unable to be transferred via ACATS, please contact Tim Johnson at firstname.lastname@example.org to obtain fund account numbers 5 business days prior to attempting delivery. Please send interested party statements for open end accounts to the following: Wells Fargo Advisors Attention: Tim Johnson 400 Capitol Mall, Suite 1700 Sacramento, CA 95814 A confirmation statement showing the 'Comptroller of Maryland' as the owner of the shares must accompany your Report of Unclaimed Property, in order for your report to be complete Dividend Reinvestments Plans (DRP) & Closed-End Funds Close accounts and forward whole shares via DTC (See DTC instructions above). Fractional shares must be sold at the owner level and money applied to each individual owner. Please include the original check with your Report of Unclaimed Property. For Foreign Securities Please contact our securities custodian for instructions: Wells Fargo Advisors Email: email@example.com For Federal Reserve Securities Please deliver as follows: BK of NYC/FCCORP ABA Number: 021000018 Further Credit to: 6876-2407 Electronic Delivery Electronic Delivery of Reports & Payments Electronic Reporting Our interactive online reporting services include the ability for holders to upload their NAUPA formatted report directly to us or to hand key in property & owner information quickly and easily. This application can be used by holder of unclaimed property to report and remit property and payment information to the State promptly and costs less than mailing it to us. Click here to use our web based reporting service. Important Reminder: You must have your State assigned Holder Number avaiable when using our interactive online tool. Electronic Payment Businesses may use electronic funds transfers (EFT) to file and pay Maryland Unclaimed Property Holder reports. For ACH / FED Wire payment information, see Payment Instructions section below. Payment options other than Direct Debit Instructions and Help pages are available on the site. The Web Entry application is designed to eliminate the need for holders to file hardcopy reports. All holders are given the option of a manual data entry function or a file upload. Information regarding the NAUPA format is available at this website: www.unclaimed.org We will accept reports on CD-ROM if required. You may also download the necessary forms and find additional information on this website. Electronic Funds Transfer (EFT) Businesses may use electronic funds transfers (EFT) to file and pay Maryland Unclaimed Property Holder reports. Electronic funds transfers eliminate the need to write checks and mail paper documents, while avoiding postage costs and the potential for lost mail and penalties for late returns. To register for electronic funds transfer, complete Form EFT, Authorization Agreement for Electronic Funds Transfer and mail it to: EFT Program P.O. Box 1509 Annapolis, MD 21404-1509 You can also fax the completed form to us at 410-260-6214. Dividend Reinvestments Plans (DRP) & Closed-End Funds Close accounts and forward whole shares via DTC (See DTC instructions above). Fractional shares must be sold at the owner level and money applied to each individual owner. Please include the original check with your Report of Unclaimed Property. For Foreign Securities Please contact our securities custodian for instructions: Avenu Insights & Analytics. Email: firstname.lastname@example.org For Federal Reserve Securities Please deliver as follows Federal Reserve Bank of New York ABA#0210-0001-8 Bk of NYC/Trust (822490) ACH / Wire Payment Instructions ACH Credit Option To use the Automated Clearinghouse (ACH) credit option, you must first contact your bank to determine if your bank offers ACH origination. Your bank must complete Section C of Form EFT, Authorization Agreement for Electronic Funds Transfer to verify that your bank can conform to these standards. You must also complete the contact person information in Section A. As the most basic form of ACH payment, the CCD (Concentration or Disbursement) format can be processed by all ACH-member banks. ACH credit transactions require you to enter all payment-related data in the ACH standard CCD+ format and XTP addenda record. You will initiate the credit transaction through your bank to the state's bank account for the amount of your tax payment. The costs of the ACH credit transactions are incurred by you and you are responsible for your proof of payment. ACH Debit Option You must contact your bank to provide approval. ACH & FED Wire Transfer Info Banking Institution: Wells Fargo Bank, N.A. ACH ABA Bank Routing Number #: 121000248 FEDWIRE ABA Bank Routing Number #: 121000248 Account Named: State of Maryland-Main Depository Account Number: 4104095807 Physical Bank Address: 420 Montgomery Street, San Francisco, CA 94101 Format: NACHA-CDX or CCD+ (ACH) Swift Code: WFBIUS6S Chips Code: 0407 Please send confirmation of transfer with physical report or e-mail to UPHOLDER@marylandtaxes.gov Internal Info: Agency Code: E00 PCA Code: 05360 ** If you have any problems, contact Mr. Warren Smith, Holder Compliance Representative, at 410.767.1702. ** Holder Reimbursements Any holder who pays an owner subsequent to remitting property to the State may apply for a reimbursement from the State. To accept a reimbursement from the State, please mail Form COT/ST 917 (Holder Claim Form) to the Unclaimed Property Unit. Claims greater than $1000 must show proof of payment or delivery of the property to the owner. Remember to include your holder name, the date you originally reported the property to the State, the name and address of the owner, the amount of reimbursement requested, and your contact information, in case we have any questions. Safe Deposit Boxes Safe deposit box contents and safekeeping properties will be scheduled for pick up by the Field Audit unit for local branches all others should be delivered on the assigned date to: Safe Deposit Boxes: Unclaimed Property Unit Comptroller of Maryland 301 W. Preston St. Room 310 Baltimore, MD 21201 Contact us to schedule an appointment for the delivery of safekeeping contents or with any additional questions or concerns. Holders reporting ten (10) or more individual safekeeping accounts must be submitted electronically in NAUPA format. Cash found in safekeeping boxes must be inventoried, counted and remitted to the state. Read our newsletter outlining safe deposit box Best Practices. Unclaimed Property Voluntary Disclosure Agreement The Comptroller's Office offers a voluntary disclosure program that allows businesses to voluntarily report and pay past due unclaimed property. This voluntary disclosure program only applies if we have not previously contacted you in reference to the unclaimed property. In order to learn more information or request a Voluntary Disclosure Agreement, e-mail email@example.com or call 410-767-1555 from Central Maryland or 1-888-674-0020 from elsewhere. Correspondence, the Unclaimed Property VDA and the New Holder Information Form, should be sent to: Comptroller of Maryland Voluntary Disclosure, Compliance Division Comptroller of Maryland 301 W. Preston St. Room 203 Baltimore, MD 21201 Contact us to schedule an appointment for the delivery of safekeeping contents or with any additional questions or concerns. Holders reporting ten (10) or more individual safekeeping accounts must be submitted electronically in NAUPA format. Cash found in safekeeping boxes must be inventoried, counted and remitted to the state. Read our newsletter outlining safe deposit box Best Practices. Reciprocity Agreements As a convenience, if you are a holder located in the State of Maryland, you may file one Unclaimed Property Report (COT ST 918 form) with the Comptroller of Maryland, even if you are holding property for owners whose last known address is in another state. Our unit will forward the funds and details of out-of-state owners to the appropriate state. While the Comptroller of Maryland, Unclaimed Property Unit will forward property to most states, please check directly with states not on this list before escheating the funds to the Comptroller of Maryland. District of Columbia Idaho Indiana Missouri Nebraska North Carolina Virginia Washington If you wish to file other states' property with your Comptroller of Maryland Unclaimed Property Report under section 17-309 of the Annotated Code of Maryland, and have us forward the accounts to the appropriate states, please do the following: Use the abandonment period(s) required by the state of the owners' last known address. Notify the other states of your intent to report via the Comptroller of Maryland. You can get contact information for the other states at www.unclaimed.org **Agreements are subject to change; please verify with the state in question.